Marcel
de Groot
CEO
The optimal internet speed in the office: How to determine your actual needs
✔Last updated: December 2025, by Jeroen van der Linde
The optimal internet speed in the office is a critical factor; without a fast and stable connection, your productivity comes to a halt.
You’re looking for a new office location or want to optimise your current one. But how do you ensure that the infrastructure meets the demands of the modern cloud and video culture? A slow connection is the biggest annoyance in the workplace, resulting in costly time loss.
At Flexas.com, we not only help you find the perfect location, we also ensure it fully meets your technical requirements. We match you with office spaces where the facilities, including the internet infrastructure, perfectly align with your ambitions. Want to rent office space that already has the right high-speed connections?
Read on to discover the minimum internet speed you need to ensure your team works efficiently in your new office space.
Determine the right internet speed for your office
A fast and stable internet connection forms the foundation of every modern office. Today’s tasks—such as video conferencing (Teams, Zoom), cloud storage, and sending large files—place significant demands on bandwidth.
For professional purposes, it’s essential to refer to Mbps (Megabits per second), the standard measurement unit for internet speed. This indicates how much data can be transferred per second.
The optimal internet speed for your company is determined by three factors:
- Number of employees and devices: Each active device (laptops, phones, tablets) puts a load on the connection. More users mean a greater simultaneous demand for bandwidth.
- Type of activities (the load): The required speed increases with intensive tasks such as graphic design, data analysis, and frequent uploading of files to the cloud.
- Upload and download speed: The download speed (receiving data) is important for browsing and streaming. However, for modern business tasks such as video conferencing and synchronising cloud files, high upload speed (sending data) is equally crucial. This is why a symmetrical connection is recommended.
The new standard: Recommended total speeds
Below are the latest guidelines for the total minimum bandwidth an office needs (in Mbps):
| Office Profile | Number of Employees | Minimum Speed | Suitable For |
|---|---|---|---|
| Basic Use | 1–5 | 50–100 Mbps | Email, browsing, light cloud access, occasional video calls. |
| Standard/Cloud Office | 6–20 | 100–200 Mbps | Regular cloud activities, daily video conferencing, fast transfer of medium-sized files. |
| Intensive Use | 20–50 | 300–500 Mbps | Simultaneous HD video conferencing, heavy backups, use of advanced applications (CAD, large data files). |
| Large or Data-intensive Companies | 50+ | 500 Mbps to 1 Gbps (1000 Mbps) | Future-proof, extremely fast data transfer, real-time processing, maximum stability. |
The importance of symmetrical speed
For professional use, symmetrical speeds are essential. The low upload speeds of traditional connections hinder productivity in tasks such as streaming your video during calls and synchronising cloud files. Low upload speed directly leads to choppy conversations and slow synchronisation. A plan with symmetrical speed (for example, 200 Mbps download / 200 Mbps upload) is crucial for a productive work environment.
Stability and coverage: The quality of the Wi-Fi signal
The fastest connection is useless if the Wi-Fi signal doesn’t properly reach the workstations. Wi-Fi is essential for flexible working and mobile devices. Therefore, the quality of coverage is just as important as the internet speed in Mbps.
Factors that affect the office Wi-Fi signal:
- Interference: Concrete, steel, and other electronic equipment (such as microwaves or Bluetooth devices) can disrupt the signal.
- Capacity: A standard router cannot handle the data flow and number of connections of an entire office.
- Outdated equipment: Old access points do not support modern high-speed Wi-Fi standards (such as Wi-Fi 6).
Solutions for optimal office Wi-Fi:
- Multiple Access Points: Use professional access points spread throughout the space rather than a single central router. This ensures even coverage.
- Prioritise Wired: For intensive tasks (graphic work, servers, fixed workstations), a wired (ethernet) connection is always the fastest and most stable option. Use Wi-Fi primarily for flexible workspaces and mobile devices.
- Dual frequency bands (2.4 GHz and 5 GHz): The 5 GHz network is faster but has a shorter range. The 2.4 GHz network has a greater range but is more sensitive to interference. Ensure your equipment manages these bands efficiently.
Productivity and the right internet strategy
Internet speed is not a luxury, but a non-negotiable factor for your company’s efficiency. Choosing generous, symmetrical bandwidth determines your team’s productivity for years to come. We always recommend selecting a speed that comfortably exceeds your current peak demand. Need advice on office spaces with the right technical infrastructure? Contact the advisors at Flexas.com to find a location that maximally supports your company’s performance.
